The Complete Feature Matrix
No hidden fees. No paid add-ons. Discover the massive suite of enterprise tools built into the core PropLease framework to run your South African real estate firm.
Trust Accounting & Financials
Atomic Receipt Engine
One single receipt processes the invoice, credits the landlord, deducts agency commission, and calculates agent splits simultaneously.
Automated Wallet System
If a tenant overpays, the exact difference is stored in an unallocated trust wallet and automatically deducted from their next month's invoice.
Bank CSV Reconciliation
Import your bank statements to isolate unmatched Trust Account receipts and link them to tenant ledgers with one click.
Deposit Yield Engine
Manage RHA damage deposits safely as a Trust Liability until the lease ends, allowing for legal deductions before refunding.
SARS IT3(b) Tax Reports
Generate automated PDF tax certificates for landlords spanning the exact SA tax year (1 March - 28 Feb), detailing all income and deductible expenses.
Agent Commissions
Configure global or specific agent splits. Track their performance and log immutable commission payout batches month-to-month.
PPRA, CPA & FICA Compliance
Encrypted FICA Vault
A centralized hub for Tenant IDs and Landlord Proof of Residence. Strictly verified by Admins.
CPA Letters of Demand
Instantly generate legally formulated, 20-Day Section 14 Demand Notices for defaulting tenants.
Mandate Expiry Tracking
Dashboard alerts flash 60 days before an agency "Mandate to Manage" legally expires.
Immutable Audit Logs
Every single system action is stamped with the user ID, timestamp, and IP for EAAB auditing.
Billing & Utilities Engine
Stepped Tariff Calculator
Configure complex municipal pricing tiers. Input bulk readings to automatically calculate precise tenant usage.
Landlord Deductions
Automatically subtract base water levies (e.g. garden usage) from the bulk bill before the tenant is charged.
Automated Cron Invoicing
A built-in background engine wakes up on the 25th of every month, combines rent and utilities, and emails the PDF invoice.
FPDF Native Generation
Generate clean, branded, pixel-perfect PDFs natively without relying on expensive third-party APIs.
VAT / Tax Invoices
Toggle global VAT settings to dynamically transition all output from standard "Invoices" to legal "Tax Invoices".
Arrears Warnings
Automated sweep emails tenants warning them of overdue balances immediately after the 1st of the month.
Maintenance & RBAC Portals
WhatsApp Magic Links
Attach a supplier's quote and ping a secure cryptographic link to the landlord. They tap "Approve" on their phone to authorize work instantly. Zero passwords required.
- Serves as legal digital signature.
- Contractor quotes attached directly.
Digital RHA Inspections
Record ingoing/outgoing room conditions (Good, Fair, Damaged) dynamically on a tablet. Capture digital signatures on-screen to create an immutable PDF.
- Photograph uploads included.
- Prevents RHA tribunal deposit disputes.
Dedicated Tenant Portal
Tenants view live account balances, download invoices, track lease expiry, and log detailed maintenance snags directly.
Dedicated Landlord Portal
Investors monitor ROI matrices, download monthly payout statements, extract tax reports, and view inspection evidence.
Applicant Vetting Pipeline
Process leads from viewing requests into fully vetted applicants before seamlessly converting them into active tenants.
Creditors & Supplier Batching
Maintain a directory of approved contractors. Queue approved maintenance expenses into a clean monthly payout batch.
Enterprise Reporting Suite
Calculates overall Collection Yield.
30/60/90+ day debt grouping.
Matches your physical trust bank account.
Rolling 12-month ROI charting.
Audits council bills against tenant charges.
Tracks gross vs net profit.
90-day forecast pipeline.
Tracks unpaid contractor invoices.
Under the Hood Architecture
Native PHP 8.2 MVC
Strictly typed, vanilla PHP architecture. No bloated Laravel dependencies. Blisteringly fast load times on any Linux or Windows server.
Secured Routing Reflection
Military-grade custom router utilizing PHP Reflection APIs to block magic methods and prevent direct file execution exploits.
White-Label Branding
Admin panel allows uploading of custom Light/Dark logos, favicons, and changing the primary CSS hex color without touching code.
See exactly how it works.
Read our official documentation to see how easily this technology integrates into your daily operations.
Read the Manual